Everything here is dedicated to trimming the fat from your inbox and archiving old messages.Ĭlicking the “AutoArchive” button means that Outlook will autoarchive any mail folders that have been configured as such. Let’s click the “Cleanup Tools” button and then select “Mailbox Cleanup” from the options. Immediately note, you can choose which account you want to attend to (if applicable) by clicking the drop-down menu located above the Add Account button.
To begin, click the “File” tab on the Ribbon so that you see the following screen. The first thing we want to discuss are your AutoArchive options.
Let’s wind things up with some important information on how to best archive and back up your data. You can close the tool or repeat the process on any other data files as needed. Once finished, the ScanPST tool will let you know that your Outlook file has been successfully repaired. Click the aptly-titled button to initiate said repair. If the ScanPST tool finds any errors, it will inform you as much and offer to repair. In the following screenshot, you see where they are located on our computer. When you locate it, double-click the ScanPST utility to start it.įirst thing you’ll need to do is browse to where your.
The ScanPST tool can be found in your Outlook’s install folder, usually C:\Program Files\Microsoft Office\Office15. OST file just in case something goes wrong during recovery. The Inbox Repair tool or “ScanPST” will scan and repair your personal folders file, validating and correcting any errors while making a backup of your corrupt. Unfortunately, sometimes your data becomes corrupted, which isn’t the same thing as saying it is bad or hopelessly beyond recovery, you just need to run the included Inbox Repair tool. OST file, and most of the time, there’s nothing wrong with that. If you hadn’t noticed by now, Outlook data is stored in a. We’ll show you these controls right after we demonstrate how to repair your data files. The Mail control panel is a reliable way to maintain your data files and profiles, but it isn’t the only way, and the Outlook application will also let you administer to your mailboxes. If your data file(s) has gotten huge and is taking up tons of disk space (some people collect gigabytes upon gigabytes of old e-mail), then you can compress it.Ĭlick the “Settings” button on the Data Files tab and then click “Compact Now” to reduce the size of your Outlook data file. There’s another cool feature you can use from the Account Settings window. This is handy, because you’ll want to know where they are in case you ever need to scan and repair them (discussed in the next section). There’s some handy things you can do here.įor example, you can click the “Open File Location” button to see where your data files are located. If you want to affect these data files directly, you’ll need to click the “Data Files” tab. You can also see where data is stored for each account. In the following screenshot, we see the E-mail tab, which will let you take actions on your e-mail account(s) such as repairing or changing them. That said, clicking either the “E-mail Accounts…” or “Data Files…” buttons will open the same window, on their corresponding tabs. As the image shows, you have access to three key areas of your Outlook setup.